Receptionist

Company: The People Perspective, LLC
Location: Broken Arrow
Posted on: November 19, 2023

Job Description:

The Receptionist provides Administrative and Clerical Support, and you will play a pivotal role in ensuring the smooth operation of our client's main office. Your responsibilities will encompass a wide range of administrative tasks, including answering phones, managing appointments, coordinating events, handling mail, and maintaining various supplies and databases. Additionally, you'll be responsible for assisting with written communications, document preparation, and shipping logistics as directed. Key Responsibilities: Phone and Visitor Management: Professionally answer phones, providing excellent phone etiquette and handling inquiries. Greet and assist visitors to create a welcoming environment. Calendar Management: Schedule appointments and effectively maintain calendars for office personnel. Event and Meeting Coordination: Assist in the coordination of office events and meetings, ensuring they run smoothly. Mail Handling: Collate and distribute incoming and outgoing mail efficiently. Communication and Document Management: Prepare various forms of communication, including memos, emails, invoices, reports, and other correspondence. Assist in writing and editing documents, such as letters, reports, and instructional materials. Database Maintenance: Maintain our client database, ensuring accurate and up-to-date information. Supply Inventory Management: Monitor office supply levels, anticipate needs, place orders, and handle deliveries. Keep inventory well-stocked and organized. Shipping and Handling: Prepare and ship materials as directed, with the ability to lift up to 25 lbs. Make regular post office trips and bank deposits as needed (approximately twice weekly). Required Skills: Excellent written and oral communication skills. Strong organizational skills to manage various tasks efficiently. Exceptional time management to meet deadlines and appointments. Meticulous attention to detail for accuracy in all assignments. Effective problem-solving abilities to resolve issues independently. Ability to work independently and collaborate within a team. Education and Experience Requirements: High School Diploma or Equivalent. 3 years of clerical experience in an office setting. Proficiency with Microsoft Applications (Mac experience preferred). Possession of a valid driver's license and current automobile insurance. Join our team and contribute to its success by providing essential administrative support to our client's staff and ensuring our office functions seamlessly. If you meet the qualifications and are ready to take on this diverse and rewarding role, we encourage you to apply today. Employment Type: Full Time Years Experience: 1 - 3 years Salary: $18 - $20 Hourly Bonus/Commission: No

Keywords: The People Perspective, LLC, Broken Arrow , Receptionist, Other , Broken Arrow, Oklahoma