Document Control Specialist I
Company: Exterran
Location: Broken Arrow
Posted on: May 11, 2022
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Job Description:
Job Title Document Control Specialist I Reports To: Manager
Plant Quality, Manager Operations Position Summary The Document
Control Specialist is responsible for sending, receiving,
distributing, circulating, tracking, expediting and archiving
official records and/ or documents required for the assigned
function, required by the customer, or for the purposes of assembly
and production of a data book. The role is responsible to ensure
that required documents are collected and are accurate prior to
submission to the customer, submission into a data book, or in
providing the documents to Project Management for further
submission to the customer. NOTE: This position will be employed
and compensated through a 3rd party agency to work on Exterran
projects. The length of time for this project is expected to last
at least 4 months and could potentially go longer. Essential Duties
& Responsibilities As required by the specific Document Specialist
position, collect required documentation with the function for
submission to Project Management or the customer or develop
required data book for Exterran and customer as defined per
applicable codes, international standards and customers. Ensure
document control function performed per corporate procedures and
project requirements in a timely and efficient manner. Organize all
Data and Document Control deliverables and activities as defined in
the project management plan and monitor the timely delivery of
these deliverables. Facilitate the flow of information and
communication as required between clients, fabricators, vendors,
subcontractors, and staff; expedite deliverables. Organize
necessary filing and archiving of technical documents. Track the
submissions and returns of critical product documents throughout
the entire project. Report status of documentation in relation to
project schedule and milestone priorities to Project Management and
relevant project personnel. Compile required documentation for
turnover of the final product document package. Manage and maintain
Company templates and information on the company server. Drive
improvements and efficiencies in our data management systems and
processes. Maintain an attitude conducive to continuous improvement
and be an active contributor to the teamwork concepts. Other task
support as required. Required Education Minimum High School diploma
or equivalent Required Experience & Skills Minimum 2 years of
experience in a similar role within the Oil & Gas industry Basic
knowledge of ISO 9001, ASME Standards, National Board Registry of
pressure vessels. Experience using a Document Control application.
Proficient in Electronic Data Management System (EDMS)
administration such as SharePoint, Vault, Documentum, Open Text,
Intelex, etc. Ability to prepare clear, accurate and concise
reports, charts and graphs. Ability to prioritize work effectively
to meet changing demands; ability to multi-task. Ability to
anticipate needs and work independently with minimal supervision.
Ability to collaborate cross-functionally to problem solve and to
work independently on problem solving. Display a flexible approach
to work and ability to adapt to change. Strong organization skills
with attention to details; ability to maintain and organize records
and reports. Strong customer service and interpersonal skills,
including verbal and written communications. Accurate and fast data
entry skills; ability to scan large volumes of documents. Ability
to be on your feet for several hours to scan documents; able to
follow safety guidelines in moving heavy boxes of documents when
needed. Proficient in the use of Microsoft suite of office software
applications (Adobe, Word, Excel, Outlook); demonstrated experience
scanning. Fluency in English is mandatory in reading, writing and
oral communication. Able to work under pressure in a fast-paced
environment. Preferred Education Bachelor---s degree Preferred
Experience & Skills Fluency in Spanish in reading, writing, and
oral communication is preferred in U.S. and Latin America; Arabic
preferred in Middle East; Chinese/Thai/Indonesian preferred in
Asia. Preferred Training & Certifications LSS (Lean Six Sigma)
white belt. Four plus years of experience in document control /
information management. Technical document control experience in
the oil and gas industry. Physical Demands Wear designated PPE
while on the shop floor or other locations which require PPE
Ability to: Stand on shop floor for minimum 6 hours per day Lift
minimum of 25 pounds Sit at desk for minimum 8 hours per day
Experience potential exposure to airborne dust, fumes, and gases
generated from fabrication activities Position may require
occasional travel (less than 10% of the time) to supplier site Must
be able to communicate and respond to coworkers, suppliers,
customers, and emergency cues/alarms, in person and on the
telephone, including use of mobile device
Keywords: Exterran, Broken Arrow , Document Control Specialist I, Other , Broken Arrow, Oklahoma
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