Document Control Specialist I

Company: Exterran
Location: Broken Arrow
Posted on: May 11, 2022

Job Description:

Job Title Document Control Specialist I Reports To: Manager Plant Quality, Manager Operations Position Summary The Document Control Specialist is responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving official records and/ or documents required for the assigned function, required by the customer, or for the purposes of assembly and production of a data book. The role is responsible to ensure that required documents are collected and are accurate prior to submission to the customer, submission into a data book, or in providing the documents to Project Management for further submission to the customer. NOTE: This position will be employed and compensated through a 3rd party agency to work on Exterran projects. The length of time for this project is expected to last at least 4 months and could potentially go longer. Essential Duties & Responsibilities As required by the specific Document Specialist position, collect required documentation with the function for submission to Project Management or the customer or develop required data book for Exterran and customer as defined per applicable codes, international standards and customers. Ensure document control function performed per corporate procedures and project requirements in a timely and efficient manner. Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor the timely delivery of these deliverables. Facilitate the flow of information and communication as required between clients, fabricators, vendors, subcontractors, and staff; expedite deliverables. Organize necessary filing and archiving of technical documents. Track the submissions and returns of critical product documents throughout the entire project. Report status of documentation in relation to project schedule and milestone priorities to Project Management and relevant project personnel. Compile required documentation for turnover of the final product document package. Manage and maintain Company templates and information on the company server. Drive improvements and efficiencies in our data management systems and processes. Maintain an attitude conducive to continuous improvement and be an active contributor to the teamwork concepts. Other task support as required. Required Education Minimum High School diploma or equivalent Required Experience & Skills Minimum 2 years of experience in a similar role within the Oil & Gas industry Basic knowledge of ISO 9001, ASME Standards, National Board Registry of pressure vessels. Experience using a Document Control application. Proficient in Electronic Data Management System (EDMS) administration such as SharePoint, Vault, Documentum, Open Text, Intelex, etc. Ability to prepare clear, accurate and concise reports, charts and graphs. Ability to prioritize work effectively to meet changing demands; ability to multi-task. Ability to anticipate needs and work independently with minimal supervision. Ability to collaborate cross-functionally to problem solve and to work independently on problem solving. Display a flexible approach to work and ability to adapt to change. Strong organization skills with attention to details; ability to maintain and organize records and reports. Strong customer service and interpersonal skills, including verbal and written communications. Accurate and fast data entry skills; ability to scan large volumes of documents. Ability to be on your feet for several hours to scan documents; able to follow safety guidelines in moving heavy boxes of documents when needed. Proficient in the use of Microsoft suite of office software applications (Adobe, Word, Excel, Outlook); demonstrated experience scanning. Fluency in English is mandatory in reading, writing and oral communication. Able to work under pressure in a fast-paced environment. Preferred Education Bachelor---s degree Preferred Experience & Skills Fluency in Spanish in reading, writing, and oral communication is preferred in U.S. and Latin America; Arabic preferred in Middle East; Chinese/Thai/Indonesian preferred in Asia. Preferred Training & Certifications LSS (Lean Six Sigma) white belt. Four plus years of experience in document control / information management. Technical document control experience in the oil and gas industry. Physical Demands Wear designated PPE while on the shop floor or other locations which require PPE Ability to: Stand on shop floor for minimum 6 hours per day Lift minimum of 25 pounds Sit at desk for minimum 8 hours per day Experience potential exposure to airborne dust, fumes, and gases generated from fabrication activities Position may require occasional travel (less than 10% of the time) to supplier site Must be able to communicate and respond to coworkers, suppliers, customers, and emergency cues/alarms, in person and on the telephone, including use of mobile device

Keywords: Exterran, Broken Arrow , Document Control Specialist I, Other , Broken Arrow, Oklahoma