Provides specialized operational support to Human Resources
activities, such as background checks, fingerprinting and control
function for all related data; reviews required fingerprinting and
background check declaration form and consent, acknowledgment of
understanding supplementary data forms for completeness and
accuracy; conducts fingerprinting; performs work as assigned.
Reviews and verifies for completeness and accuracy of all
documents, (i.e., applications for fingerprinting clearance,
declaration form and consent, acknowledgement of understanding,
supplementary data forms, etc.) authorizing background check and
fingerprinting for employees, volunteers, interns, residents, and
applicants for employment. Conducts searches on-line, requesting
criminal/civil information via fax, email, phone, and by mail from
city, state, and federal courts and databases. Calls and travels to
courts to confirm information and obtain additional information
needed. Conducts work and personal references to obtain past
employment information and character information. Verifies
education based on job description requirements and federal law
requirements. Types and complies reports based on the findings in
individuals file. Provides technical assistance and guidance to
supervisors regarding required documents, background check, and
fingerprinting processes, and applicable laws, policies and
procedures. Conducts fingerprinting and transmits finger printing
cards for processing. Ensures all fingerprinting and background
checks are completed in a timely manner. Submits completed
background check file to Human Resources Supervisor for review and
adjudication processes. Ensures compliance with background checks
policies and procedures. Participates in the development and
maintenance of an automated tracking system for background checks
and fingerprinting. Ensures that declaration forms and consent are
submitted and background checks are completed in accordance with
applicable laws, policies and procedures. Contacts applicants to
obtain additional information regarding their disclosed criminal
information, employment, supervisors, personal references,
education, aliases, and previous residences. Ensures
confidentiality. Uses discretionary judgment when requested to
disclose confidential personnel information on applicants and/or
employees. Examines files to answer inquiries and provides
information to authorized persons. Updates tracking logs in order
to answer questions and conduct follow-up as necessary. Other
duties may be assigned.
No supervisory responsibility.
One-year certificate from college or technical school; or 1-1/2
years of related experience; or an equivalent combination of
education and experience.
At least one (1) year of clerical experience or preferably
background screening experience.
To perform this job successfully, an individual should know
Database software, Human Resources systems, Internet software,
Spreadsheet software and Word Processing software.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid drivers license with a driving history
verified through a motor vehicle report that meets requirements for
Cherokee Nation underwriting rating.
The employee must not be and will not be under sanction by the
United States Department of Health and Human Services Office of the
Inspector General (OIG) or by the General Services Administration
(GSA) or listed on the OIG's Cumulative Sanction Report, or the
GSA's List of Excluded Providers, or listed on the OIG's List of
Excluded Individuals/Entities (LEIE). Must meet and maintain
pre-employment and periodic background investigation and
adjudication for child care. Knowledge of laws, policies and
procedures pertaining to background checks and fingerprinting.
Knowledge of fingerprinting techniques and methods.
OTHER SKILLS AND ABILITIES
Must be able to operate standard computer programs and office
equipment. Must display appropriate telephone etiquette and possess
excellent people skills. Effective oral and written communication
skills. Must have ability to establish and maintain effective
working relationships. Ability to prepare a variety of records,
reports, and correspondence using appropriate format.
While performing the duties of this Job, the employee is
regularly required to sit, use hands to finger, handle or feel,
reach with hands and arms, and talk or hear. The employee is
frequently required to stand, walk and stoop, kneel, crouch or
crawl. The employee is occasionally required to climb or balance.
The employee must regularly lift and/or move up to 10 pounds. The
employee must frequently lift and/or move up to 25 and 50 pounds.
The employee must occasionally lift and/or move up to 100 pounds.
Specific vision abilities required by this job include close
vision, distant vision, depth perception and ability to
While performing the duties of this job, the employee may
occasionally be exposed to work near moving mechanical parts and
outdoor weather conditions. The noise level in the work environment
is usually moderate.