Company: Mayes County Conservation District
Posted on: November 25, 2022
*Mayes County Conservation District*
The district manager performs duties in the operations of the Mayes
County Conservation District. Duties include clerical work,
receptionist, accounting, assisting with board meetings,
conservation education, cost share program, payroll, and other
duties as assigned. The manager is supervised by the district board
of directors and one director is designated as the day-to-day
contact for the manager. Performance evaluations will be based upon
standards of performance established for each major job duty listed
below. Performance evaluations will be based upon standards of
performance established for each of the major job duties listed
*Job Duties and Responsibilities: *
*Secretary and Office Receptionist: *Serves as the office
receptionist and secretary with duties including answering the
phone, composing correspondence, maintaining office files and
supplies, making appointments for staff and operating a computer,
copy machine, fax machine, and other office equipment.
Greets customers, answers questions and refers customers to the
appropriate staff member for assistance. Assists customers wanting
copies of aerial photos, information about district programs and
activities, or general information.
Receives district mail and takes needed action or distributes to
other employees or board members for action.
Assists NRCS staff by answering phones and providing secretarial
assistance based upon guidelines from the district board.
Orders and maintains officesupplies.
*Board Meetings: *The manager assists the district board with their
monthly and special board meetings and performs the following
Prepares and mails appropriate materials to board members prior to
Working with the district manager and board chairman, prepares
meeting agendas and post them according to Open Meeting Act
Maintains an active file of correspondence and other items for
development of monthly meeting agendas.
Prepares financial statements and organizes correspondence and
other materials for board review at meetings.
Keeps the district chairman and district manager advised of any
issues needing board attention.
Takes minutes at meetings, types the minutes and follows
established schedules and guidelines on distribution of
Stays informed on Open Meeting Act requirements. Makes a report of
monthly activities at board meetings.
*Cost-Share Program: *The manager serves as the Conservation Cost
Share Program Officer in publicizing the program, accepting
applications, arranging for ranking of eligible applications,
maintaining files on all applicants, assisting participants
complete application and forms for payment, and submits required
reports to the Oklahoma Conservation Commission.
*Conservation Education: *The manager works with alone or with
other district personnel to plan and coordinate conservation
education activities. These activities may include presentations at
schools, civic clubs and other organizations, outdoor resource
days, providing educational materials to schools and students,
essay, speech and poster contests, and other activities.
*Financial Records and Reports: *The district manager is
responsible for maintaining conservation district financial records
Prepares checks for signature, makes deposits, pays bills, and
receives payments to the district.
Maintains an income and expense ledger for the district, as well as
a ledger for the district's fund allocation for operating
Posts all ledgers on a regular basis and files claims with the
Oklahoma Conservation Commission.
Prepares books and records for auditor.
Assists in assembling data for annual and long-range plans, and
other reports to the Oklahoma Conservation Commission.
*Time and Leave Records and Payroll: *The district manager
maintains time and leave reports for district employees, calculates
payroll deductions (including computation and reporting for federal
and state income tax, unemployment compensation and social security
withholding), reports salaries for Workers Compensation benefits
and is responsible for W-2'S and 1099's.
Files claims with the Oklahoma Conservation Commission for
*Minimum Qualifications: *
Must have a valid Oklahoma Driver's License.
Successful candidate must be willing to submit to a federal
background check to gain access to computer system.
Full-time (40 hours per week) benefitted position with a starting
salary of $2,595 monthly
Four core benefits (health, dental, basic life and disability)
*How to apply: *
Interested and qualified applicants should submit a *COVER LETTER
*and *RESUME* with daytime phone number and email. Documentation of
certifications and trainings should also be included and a
*minimum* of *TWO EMPLOYMENT REFERENCES*.
*Submit Application Materials To: *
Mayes County Conservation District
*Attn: District Chairman *
PO Box 36
Pryor, OK 74361-0036
*Or Email *
Mayes County Conservation District at mayesccd at conservation dot
ok dot gov
*Deadline to receive applications: *Close of Business - Monday,
December 2, 2022, by 4:30 p.m.
For questions, please contact the Mayes CCD at mayesccd at
conservation dot ok dot gov or 918-803-5245
Job Type: Full-time
Pay: $2,595.00 per month
* Dental insurance
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
* Monday to Friday
* High school or equivalent (Required)
* Customer Service: 1 year (Required)
* Bookkeeping: 1 year (Required)
* Microsoft Office or Office365: 1 year (Required)
Work Location: One location%58047475%
Keywords: Mayes County Conservation District, Broken Arrow , District Manager, Executive , Pryor, Oklahoma
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