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District Manager

Company: Mayes County Conservation District
Location: Pryor
Posted on: November 25, 2022

Job Description:

*Mayes County Conservation District*
*District Manager*

The district manager performs duties in the operations of the Mayes County Conservation District. Duties include clerical work, receptionist, accounting, assisting with board meetings, conservation education, cost share program, payroll, and other duties as assigned. The manager is supervised by the district board of directors and one director is designated as the day-to-day contact for the manager. Performance evaluations will be based upon standards of performance established for each major job duty listed below. Performance evaluations will be based upon standards of performance established for each of the major job duties listed below.

*Job Duties and Responsibilities: *

*Secretary and Office Receptionist: *Serves as the office receptionist and secretary with duties including answering the phone, composing correspondence, maintaining office files and supplies, making appointments for staff and operating a computer, copy machine, fax machine, and other office equipment.

Greets customers, answers questions and refers customers to the appropriate staff member for assistance. Assists customers wanting copies of aerial photos, information about district programs and activities, or general information.

Receives district mail and takes needed action or distributes to other employees or board members for action.

Assists NRCS staff by answering phones and providing secretarial assistance based upon guidelines from the district board.

Orders and maintains officesupplies.

*Board Meetings: *The manager assists the district board with their monthly and special board meetings and performs the following duties:

Prepares and mails appropriate materials to board members prior to meetings.

Working with the district manager and board chairman, prepares meeting agendas and post them according to Open Meeting Act rules.

Maintains an active file of correspondence and other items for development of monthly meeting agendas.

Prepares financial statements and organizes correspondence and other materials for board review at meetings.

Keeps the district chairman and district manager advised of any issues needing board attention.

Takes minutes at meetings, types the minutes and follows established schedules and guidelines on distribution of minutes.

Stays informed on Open Meeting Act requirements. Makes a report of monthly activities at board meetings.

*Cost-Share Program: *The manager serves as the Conservation Cost Share Program Officer in publicizing the program, accepting applications, arranging for ranking of eligible applications, maintaining files on all applicants, assisting participants complete application and forms for payment, and submits required reports to the Oklahoma Conservation Commission.

*Conservation Education: *The manager works with alone or with other district personnel to plan and coordinate conservation education activities. These activities may include presentations at schools, civic clubs and other organizations, outdoor resource days, providing educational materials to schools and students, essay, speech and poster contests, and other activities.

*Financial Records and Reports: *The district manager is responsible for maintaining conservation district financial records which includes:

Prepares checks for signature, makes deposits, pays bills, and receives payments to the district.

Maintains an income and expense ledger for the district, as well as a ledger for the district's fund allocation for operating expenses.

Posts all ledgers on a regular basis and files claims with the Oklahoma Conservation Commission.

Prepares books and records for auditor.

Assists in assembling data for annual and long-range plans, and other reports to the Oklahoma Conservation Commission.

*Time and Leave Records and Payroll: *The district manager maintains time and leave reports for district employees, calculates payroll deductions (including computation and reporting for federal and state income tax, unemployment compensation and social security withholding), reports salaries for Workers Compensation benefits and is responsible for W-2'S and 1099's.

Files claims with the Oklahoma Conservation Commission for reimbursable items.

*Minimum Qualifications: *
Must have a valid Oklahoma Driver's License.

Successful candidate must be willing to submit to a federal background check to gain access to computer system.

*Compensation: *
Full-time (40 hours per week) benefitted position with a starting salary of $2,595 monthly

Four core benefits (health, dental, basic life and disability) available.

*How to apply: *
Interested and qualified applicants should submit a *COVER LETTER *and *RESUME* with daytime phone number and email. Documentation of certifications and trainings should also be included and a *minimum* of *TWO EMPLOYMENT REFERENCES*.

*Submit Application Materials To: *

Mayes County Conservation District
*Attn: District Chairman *
PO Box 36
Pryor, OK 74361-0036

*Or Email *
Mayes County Conservation District at mayesccd at conservation dot ok dot gov

*Deadline to receive applications: *Close of Business - Monday, December 2, 2022, by 4:30 p.m.

*???Questions??? *
For questions, please contact the Mayes CCD at mayesccd at conservation dot ok dot gov or 918-803-5245

Job Type: Full-time

Pay: $2,595.00 per month

Benefits:
* Dental insurance
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* Monday to Friday

Education:
* High school or equivalent (Required)

Experience:
* Customer Service: 1 year (Required)
* Bookkeeping: 1 year (Required)
* Microsoft Office or Office365: 1 year (Required)

Work Location: One location%58047475%

Keywords: Mayes County Conservation District, Broken Arrow , District Manager, Executive , Pryor, Oklahoma

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