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Business Office Coordinator

Company: 12 Oaks Management Services Inc
Location: Tahlequah
Posted on: January 24, 2023

Job Description:

The Business Office Coordinator is responsible for coordinating and managing the office function, which includes but is not limited to accounts receivable, collections, accounts payable, payroll and resident and employee files for the Community and providing assistance to the Executive Director.

Responsible for localized accounting functions for the community, including establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting

Responsible for collection of all census activity from departments for submission to home office

Follows the monthly due dates calendar to ensure all financial data expectations and deadlines are met

Responsible for all Accounts Receivable collection procedures

Distributes resident billing timely and responds and researches resident and family inquiries in regards to charges, billing and payments

Assigns all expenses to the proper department code numbers

Makes bank deposits daily

Maintains the petty cash process including ledger accounting for disbursements

May participate in monthly budget variance conferences and provide reports

Prepares refund requests for residents when applicable

Performs Onboarding process of new hires to include paperwork and setting up in time clock

Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day

General accounting duties as necessary

Performs all other tasks as requested


Keywords: 12 Oaks Management Services Inc, Broken Arrow , Business Office Coordinator, Administration, Clerical , Tahlequah, Oklahoma

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