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Executive Administrative Assistant

Company: CareerBliss
Location: Broken Arrow
Posted on: November 23, 2022

Job Description:

Job Title Administrative Assistant Employment Type Full Time Minimum Experience 5 years We are seeking an Administrative Assistant. This role will enhance the executive's effectiveness by providing information management support, representing the executive to others as well as serving customers by providing product and service information. We pride ourselves on being different in our approach to all aspects of client service. Our agency is fast-paced, innovative, and tenacious. We have an immediate opportunity for a driven, motivated candidate with relevant experience in both sales and business administration. This role is ideal for an ambitious person with an interest in entrepreneurship. The time will be spent assisting with any/all administrative, creative, and customer service tasks that arise; this time will also be spent supporting staff throughout the office on a myriad of tasks. Responsibilities Prepare and edit correspondence, presentations, and other documents Proactively follow up on and complete tasks and projects in a timely manner Record notes and conversations, and organize the information for ease of reference Conduct research, assemble, and analyze data Manage and maintain schedules, appointments Arrange and coordinate meetings and events Receive and interact with incoming visitors Interact with external clients Provide general office support as needed Maintain the utmost confidentiality and discretion Ability to deal with company information discreetly and professionally Interacting with Executive staff (one-on-one) Handle multiple business accounts Manage projects of both a business and personal nature Other tasks and duties may be assigned as needed Qualifications bachelor's degree or equivalent experience in a relevant field is required Excellent knowledge of Excel, preferred Must be a team player and work well in multiple group environments Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite Knowledge of standard office administrative practices and procedures Excellent organizational, planning, time management, and interpersonal skills Great multitasking, and communication skills (visual, spoken, and written) Highly proficient in gathering and monitoring information Sound judgment and decision-making ability Must be able to anticipate, take initiative, and be proactive Strong work ethic, and a drive to learn new skills Ability to prioritize, multitask, and function well under pressure, tight deadlines, and heavy workload Detail-oriented, and demonstrates accuracy and thoroughness Must be exceedingly resourceful and flexible, and is an effective problem solver Having the utmost discretion and confidentiality cannot be overstated Additional Notations: The importance of flexibility and wearing many hats Periodical availability during off-hours All Final candidates MUST complete and pass a background check which includes an MVR (motor vehicle check)

Keywords: CareerBliss, Broken Arrow , Executive Administrative Assistant, Administration, Clerical , Broken Arrow, Oklahoma

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